Session 5:
Selection of artifacts for different purposes (1.5)


The learners should be able to purposefully select and connect artefacts so as to make them most fitting to their specific goals.



After this session the participant will:

  • understand that different factors need to be considered when selecting artifacts for different types of ePortfolio and the various implemetations of ePortfolio considering different applications;
  • be able to select the artifacts that are relevant for various applications.

Selection of artefacts

Depending on the technical capabilities of e-portfolio software being used, several actions can be taken to help better classify artefacts. You can:

  • assign them to categories
  • tag them (assign keywords)
  • describe them
  • organize them in folders
  • create a table of contents


Collect all the artefacts you have created and organize them according to the criteria you personally prefer. These may include:

  • e-portfolio type
  • goals to be achieved through e-portfolio
  • your personal goals

If not all artefacts are in digital form you should digitize them. Analyze if all your achievements have been recorded or if there are some supplements to be added.Attention: Special attention should be paid to the different aspects of the artefacts' value.

Developing a hierarchy of artefacts

The next step of the e-portfolio process is the development of a hierarchy of artefacts. Following, three examplary groups of criteria are listed:

1. Content

  • Necessary artefacts: have to be shown in a special context (artefacts that are already developed and also missing artefacts);
  • useful artefacts: not necessary, but in useful in a special context;
  • possibly useful artefacts: they could be useful or even neccesary, if the context would change (e.g. application for another job).

2. Private sphere

  • adequate for unlimited publication (open access for everybody);
  • adequate for limited publication (accessible for certain persons, e.g. friends or assessors);
  • personal (without external access, only the portfolio owner is able to access it).

3. Technology and technological competencies

  • The used tool has every needed function and can be used in full extent (that also means that the IT compentencies are sufficient);
  • the artefact is not "perfect", because tool functions are missing;
  • the artefact is not "perfect", because the IT competencies are limited;
  • tool functions and IT competencies are limited.


Discuss these examples of criteria for the development of hierarchies. Develop additional approbriate criteria for the hierarchical order of artefacts.



This activity requires using the results of work done in the activity above.
If you have not yet selected software which you would want to use for creating your e-portfolio then you should do it now. Use this tool to select the appropriate artefacts from the set you collected during the previous Activity. Do not forget about the goals you need/want to achieve and about privacy issues. While choosing every artefact:

  • bear in mind that different skills (formal, technical, social) can be demonstated with a single artefact;
  • note down how every artefact can help you with your further personal development;

Think about the relation between different artefacts and groups of artefacts. Show and describe them. Try to present them in visual form (e.g. through hyperlinks, mind maps or table of contents).



Evaluate collected artefacts on the following criteria:

  • technical quality;
  • resolution;
  • faithfulness of reproduction of real-life stimuli;
  • visual clarity;
  • ease of publishing;
  • ease of reproducing etc.

Decide if your technical skills allow you to standarize the resources you have. For example:

  • standarized type and resolution of graphic files;
  • combining several artefacts into one with an appropriate format (e.g. .pdf, .ppt, .rtf) and having texts, tables or graphics embedded within it;
  • recording all data in formats suitable for publishing in WWW.


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MOSEP Project -
The project is managed by the Salzburg Research Forschungsgesellschaft , if you have any questions or contributions, please contact the project co-ordinator Wolf Hilzensauer